AI Automation
for Wealth Management.
Compliance-gated automation built for RIAs: onboarding, CRM, meeting prep, and AUM reporting across Wealthbox, Orion, and your custodians. Every action audited, every client financial redacted. Get your advisors back in front of clients.
The consult: one hour with the team. You leave with a clear plan. Credited toward your build if you move forward.
What We Build
Automation your compliance team can live with.
Built for the way RIAs actually run. Here is what we build for wealth firms.
Back-Office Autopilot
We run the admin stack for a wealth-management firm: bookkeeping across QuickBooks and Xero, bill-pay approvals, money-movement confirmations, and renewal watch, around the clock with a person approving every write.
Household Dashboards
One live picture per household: a net-worth overview, retirement planning with approval gates, insurance renewals, and budget and spending, pulled straight from the firm's real systems and refreshed every time it opens.
Meeting Recorder & Summaries
Record or upload a client meeting and get back a clean transcript with speaker labels, a summary, the action items, and a drafted follow-up ready for a person to review. This is live today. From there we can pull a pre-meeting brief from your CRM and portfolio data, so an advisor walks in prepared.
CRM & Stack Integration
Connect the systems your firm already runs, Wealthbox, Orion, QuickBooks, Xero, Bill.com, Box, and Plaid, so client data flows between them automatically instead of getting re-keyed by hand. Your stack starts working as one connected operation.
Client Onboarding & Paperwork
New-account paperwork, e-signature, and document collection, moved through one guided flow instead of re-keying the same client data into five systems. We build the onboarding steps your firm runs today into a process your team can approve at each gate.
Compliance-Gated by Design
Approval gates on every write, an append-only audit log on every action, and field-level redaction of SSNs and account numbers. This is automation your compliance officer can actually sign off on, not automation you have to explain away.
Running a workflow we didn't list? We probably build it.
Custom AI agents, document automation, custodian integrations, and anything else your firm actually needs, built on a platform designed for regulated data from day one.
The Problem
Your firm grows on relationships. Not on data entry.
RIAs carry a compliance burden most software ignores. The off-the-shelf automation tools either can't touch regulated client data safely, or they make your team choose between speed and a clean audit trail. So the work stays manual, and your most expensive people spend their days on admin instead of advice.
We build automation that assumes regulation from the start, so the compliant way and the fast way are finally the same way.
Compliance makes everything slow
Manual logging, supervision, and archiving turn every routine task into a paper trail. Without automation that is built for it, compliance is a tax on every hour your team works.
Advisors buried in admin
The people who should be in front of clients are re-keying data, drafting follow-ups, and chasing paperwork. Every hour on admin is an hour not spent growing the book.
Data scattered everywhere
The custodian says one thing, the portfolio system another, the CRM a third. With no single source of truth, reporting is a manual reconciliation and nobody fully trusts the numbers.
In production
A wealth-management firm runs its whole back office on this. Live, not a roadmap.
Bookkeeping across QuickBooks and Xero, bill approvals, renewals, and live household dashboards, all running around the clock with a person approving anything that touches the books and every action written to an audit trail.
See the full build
Screen from a demonstration workspace with fictitious households. No real client data appears anywhere.
How It Works
From first call to live system.
The Consult
We learn your firm: your custodians, your CRM, your compliance process, what is manual today, and what you want to stop doing. No pitch, no pressure. The consult is $250, credited toward your build if you move forward.
We Build It
Everything is custom and built on a compliance-first platform. Your workflows, your systems, your controls. We handle the technical work and keep you informed throughout.
We Manage & Evolve
After launch we monitor, improve, and keep building as your AUM and your team grow. Your firm changes. Your systems should change with it.
FAQ
Real questions, straight answers.
Is this compliant with SEC and FINRA requirements?
It's built for firms operating under SEC and FINRA supervision requirements. Every action is written to an append-only, integrity-hashed audit trail, permissions fail secure, and sensitive fields are redacted at the data layer. Your compliance program stays yours: we give you the records and controls your counsel and compliance team need to sign off.
What systems do you integrate with?
Wealthbox, Orion, Microsoft 365, Airtable, and more. If your firm runs it, we can almost certainly connect it. We build on real production integrations, not screenshots in a demo, and we add integrations as firms need them, including Redtail, Black Diamond, and Schwab.
How do you handle client PII and account numbers?
Data is tiered by sensitivity. The most sensitive fields, like SSNs and financial account numbers, are always redacted in the interface and flow system to system without ever being displayed. You decide who can see what, enforced at the platform level and logged.
Is our client data used to train AI models?
No. Your data is used to run your workflows, not to train anyone's model. It stays inside your connected systems, and every access is logged so your compliance team can see exactly what happened.
What happens if the AI gets something wrong or makes something up?
We assume it can, and we design the system so a mistake is contained instead of trusted. Automation reads and writes structured data through governed integrations rather than free-form generation into client records, anything outbound is staged for a person at your firm to approve first, and every action lands in the append-only audit trail your supervision and recordkeeping process can review. None of this replaces your compliance program. It gives your program a complete record to supervise. See our security page for the full picture.
Does this work for solo RIAs and larger firms?
Both. A solo advisor automating onboarding and meeting notes has different needs than a multi-advisor firm wiring together Orion, a custodian, and a CRM. We scope to your size and your stack, and the automation grows as your AUM does.
How long does it take, and what does it cost?
Most builds go live in 2 to 4 weeks, complex multi-system builds in 4 to 8 weeks. Every build is custom, so pricing depends on scope. The consult is $250, credited toward your build if you move forward. You leave with a real number.
Related
Start here.
Tell us about your firm.
Hank will text you back within 30 minutes. We will ask about your custodians, your CRM, and where compliance slows you down. Then we will tell you exactly what we would build.
Built by the team that already runs compliance-gated AI in production for a wealth management firm, led by an engineer with 30 years of enterprise automation.